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CAREER
Feeling Stuck? Here's A Roadmap For Daily
Productivity
- And Bonus Email Marketing Tips

By Dervla Trainor
Voice Actor & Educator

I want to answer another one of the questions that came in when I recently asked subscribers what they'd like help with in my newsletters - and it’s a big (and very real) one:

“I could benefit from a VO roadmap of daily to-do’s to keep me motivated. Procrastination, specifically how depression makes us put off tasks or have trouble getting started on doing tasks that are important. And specifics as they pertain to direct marketing, be it email subject lines, body copy outlines, time frames for follow-ups, or creative ways to reach potential buyers.”

I feel like we can all relate to at least one of these challenges. Let’s break it down.

1. YOUR DAILY ROADMAP

There are many ways to approach this, but if it helps, here’s a simple example structure to keep the wheels turning, even on low-motivation days:

  • Morning: 20 to 30 minutes of prospecting or follow-ups. One small outreach is better than none.
  • Midday: Auditions or practice reads. Even if you're not booked, staying sharp matters.
  • Afternoon: Admin or creative biz building. Write a post, send an invoice, polish your site, etc.
  • End of Day: Review what you actually did. Not to shame yourself, but to acknowledge effort and momentum.

You’re not a robot. Some days you’ll crush it. Some days brushing your teeth is the win. That’s okay.

2. PROCRASTINATION & MENTAL HEALTH

On this topic, I have to say, sometimes it’s not just procrastination - it’s protection. Depression, anxiety, burnout can be sneaky and without realizing it until it's too late, suddenly tasks feel like boulders.

So here’s your permission:

Break everything into one-inch steps. For example, to be completely transparent, I've been procrastinating on writing another newsletter! So today what I did was, instead of putting "Write newsletter" on the to-do list - which keeps getting pushed down the list - I made it simpler and wrote "Decide on newsletter topic." It was such an easier task to tackle, and wouldn't you know... it inspired me to keep going!

Although I like to try to tackle what I've been avoiding first, on occasion that's just not happening. On those days, another strategy is to lower the bar. Do the tiniest thing first and focus on the little wins. If you can't tackle the big things, at least getting small wins in helps.

And if you’re in the middle of a mental health spiral, the only "to-do" might be rest. That counts.

If you’ve felt shame around not doing “enough,” know this: it’s not a lack of discipline, it’s often a sign you need support, not structure.

3. DIRECT MARKETING THAT ACTUALLY WORKS

Now, let’s get into the specifics.

Email Subject Lines:

Avoid sounding spammy or salesy. Write in your own voice. Just be your awesome self!  Try curiosity-driven lines like:

  • “Quick question about your next project…”
  • “Saw your post - had an idea for you!”
  • “Are you still hiring VOs?”

Body Copy:

  • Keep it short. 3 - 4 lines max.
  • Personalize it. Mention their company, project type, or something you genuinely like.
  • End with a low-pressure call to action: “Happy to send over a quick sample read or demo if you’re open to it.” Or my favourite is to end with a simple question that's easy to respond to: "Are you open to adding new talent to your database/roster?"

Follow-up Timing:

I typically suggest about 5 business days after the first email. Then a final check-in 7 to 8 days later.

Keep follow-ups kind and conversational - not “just circling back,” but maybe: “Totally understand things get busy - just wanted to see if you had a chance to check out my last email.”

Some Creative Ways To Reach New Buyers ...

  • Comment on their work or posts (not just pitch).
  • Collaborate with other creatives (producers, video editors, etc.). Their clients need you, too.

YOU'RE NOT ALONE!

You’re not alone in feeling stuck.

You don’t need to overhaul your life.

Start small.

Stay kind to yourself.

And keep showing up in whatever way you can, because those tiny, consistent steps? They stack up.

You've got this.

Now go out there, be kind to yourself, and do the best you can today. 
------------------------
ABOUT DERVLA
Dervla Trainor is a seasoned voice actor with over 11 years of experience, lending her voice to major brands like Pepsi, PayPal, Nike, Mercedes Benz, Facebook, Samsung, and Microsoft. In 2018, she founded V.O. North, Canada's premier annual voiceover conference, and in 2023, she launched the VO Kickstart Program to empower aspiring voiceover artists. She also initiated the Voiceover Speaker Series in 2024, a free, 4-day virtual event featuring industry experts. With a background in TV and commercial production, along with experience as a music industry agent, Dervla offers a uniquely multifaceted perspective on achieving success in voice acting. She remains committed to giving back to the voiceover community and uplifting voices in the field.

Web: www.vokickstartprogram.com
Web: www.vospeakerseries.com
Web: www.dervlatrainor.com
Newsletter:  www.vokickstartprogram.com/mailing-list

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